PEX
PEX makes it easy to spend, submit, track and reconcile your expenses - all in one place
PEX is designed to transform the way organizations handle employee and operational spending. Instead of relying on outdated processes like petty cash, manual reimbursements, or spreadsheets, PEX offers a centralized digital platform where companies can issue prepaid or credit cards to employees and control spending in real time.
Administrators can set rules by department, project, or role, customizing how each card is used. For example, managers can restrict purchases to certain categories, impose daily or monthly limits, or automatically fund vendor cards when needed. These automated spend controls provide greater accuracy and prevent misuse of company funds.
The system is especially powerful during month-end close, as it automatically captures transaction details, tags them, and matches receipts using AI. Employees can upload receipts via mobile devices, and the system ensures compliance by sending reminders and enabling approval workflows.
PEX also integrates directly with accounting and ERP platforms, so finance teams no longer have to manually transfer data between systems. Sub-accounts can be created instantly to manage budgets across teams or projects, giving organizations the ability to track and allocate funds with precision.
In addition to expense cards, PEX offers disbursement cards that are ideal for distributing grants, stipends, or incentives, and commercial credit cards with lines up to $200,000. All card types earn rewards, including cash back on eligible spending.
With over a decade of experience, PEX has built a reputation as a secure, scalable, and reliable expense management partner. More than 10,000 organizations use its platform, benefiting from reduced manual work, stronger financial control, and real-time visibility into every dollar spent.
Key Features & Specifications
Issue both physical and virtual Visa cards
Prepaid, commercial (credit), and disbursement card options
Customizable spend rules and permissions by department, project, or role
AI-powered receipt matching and automatic expense tagging
Real-time dashboards and detailed spend visibility
Accounting and ERP integrations to automate reconciliation
Sub-accounts for budget segmentation and tracking
Mobile-friendly receipt submission and approval workflows
Rewards program with cash back on eligible purchases
Trusted by over 10,000 organizations with millions of cards issued
- ✓ Receipt Management
- ✓ Expense Approval
- ✓ Time & Expense Tracking
- ✓ Spend Control
- ✓ Credit Risk Management
- ✓ Operational Risk Management
- ✓ Workflow Configuration
- ✓ Personalized Financial Plans
- ✓ Financial Wellness
- Stay in control of your business expenses with a corporate charge card
- No setup or subscription fees
- 1 Percent back* on all eligible purchases
- A simple way to pay advocates or grantees and reward employees
- 50 cards free
- Additional cards $5 each
- Free card accounts - Up to 5
- Additional card price - $8
- Employee Reimbursements - $1 per ACH payment
- Free card accounts - Up to 20
- Additional card price - $4
- Employee Reimbursements - Up to 20 free
- then $1 per ACH payment
- Free card accounts - Up to 100
- Additional card price - $2
- Employee Reimbursements - Up to 100 free
- then $1 per ACH payment
- Free card accounts - Up to 20
- Additional card price - $4
- Employee Reimbursements - Up to 20 free then $1 per ACH payment
- Free card accounts - Up to 100
- Additional card price - $2
- Employee Reimbursements - Up to 100 free then $1 per ACH payment
- Free card accounts - Up to 5
- Additional card price - $8
- $1 per ACH payment
What do you like best? A great tool for managing employee spending. Each employee is given a set budget for the month that is loaded onto their cards. Can easily empower the employee to spend wisely. Once transactions are downloaded into Quickbooks...
What do you like best? I love the ability for the individuals who hold debit cards to upload receipts immediately after a purchase assigning the receipt to a purchase with notes to it so that it's less likely they will lose the receipt or forget wh...
What do you like best? I like that I am able to check my balances at any time and easily see when funds were spent What do you dislike? We are notable to have other staff buy gift cards What problems are you solving with the p...
What do you like best? I work in a distributed service industry, where I'm buying products every month and submitting them for reimbursement. The PEX system has almost instantaneous upload of transactions onto the system, so that I can log and comp...
PEX offers 8 pricing plan(s):
- Credit Expense — USD0.00 Year
- Disburs — USD399.00 OneTime Setup Fee
- Prepaid Expense - Base — USD0.00 Month
- Prepaid Expense - Core — USD75.00 Month
- Prepaid Expense - Pro — USD200.00 Month
- Prepaid Expense - Core - Nonprofit Pricing — USD30.00 Month
- Prepaid Expense - Pro - Nonprofit Pricing — USD80.00 Month
- Prepaid Expense - Base - Nonprofit Pricing — USD0.00 Month
PEX is a Expense Management Software solution. Top features include:
- Receipt Management
- Expense Approval
- Time & Expense Tracking
- Spend Control
- Credit Risk Management
PEX does not currently offer a free trial.
PEX provides Phone,Email,Live Chat support.
PEX is Cloud Hosted software.
PEX provides Help Guides,Video Guides,Blogs,Webinars,Case Studies,Whitepapers for training.
